Scheduling a Zoom session

The Zoom video conferencing tool is automatically added to your activated course sites. 

  1. Click the Zoom link located in your course site toolbar to open the dashboard. Please note that only the user account that scheduled a meeting can download its associated recording.
  2. Then click Schedule a New Meeting
  3. Next, edit the meeting details. The Topic will be pre populated for you.  Add the class date for easier management later on.
  4. Select the date for the meeting and 15 minutes prior to the start of class to allow a grace period.  For example, if your class starts at 1pm, choose 12:45pm.
  5. Next, enter the class duration.  Note that this value is only an estimate and won’t end the meeting prematurely if you go over.
  6. Then click “on” next to the Host video to enable your video feed as soon as you join the session.
  7. Make sure that “Enable join before the host” is selected.  This will allow students to access the session even if you have joined yet.
  8. Also click “Mute participants upon entry” so that students’ microphones are muted when they join.  They will be able to unmute themselves during the meeting if needed.
  9. Lastly, adding an alternative host, such as a faculty assistant, will allow them to moderate the session and end the meeting in case you are unavailable.
  10. Click Save
  11. Click Zoom in the toolbar again to refresh the window and view your scheduled recordings.
  12. You can edit an existing meeting by clicking on the Topic name.
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