Whiteboards & Advanced Annotation Tools

A Zoom Whiteboard is similar to shared content like a PowerPoint, in that something is being shared out from you to the rest of the session, but in this case Zoom is creating a blank space for you to write in 

  1. Begin by locating the green Share button in the center of your meeting tool bar and clicking it. Then select Whiteboard in the top row, and Share
  2. Annotation tools should appear automatically, but if not, or if you’ve closed them and need them back, hit the Whiteboard button in the control panel at the top of the screen
  3. To get the most out of Whiteboards, let’s take a look at some advanced applications of Annotation Tools:
    1. Once you select Text and click on the Whiteboard, click & drag the text box to adjust its position on your screen. Resize it by hovering the cursor over one of the indicators on the sides  & corners of the text box, then clicking & dragging in the desired direction. If you need to adjust it later, use the Select tool to highlight it for editing, moving or resizing
    2. Note that settings in the Format menu like text color and font for a specific text box can be set anytime while the text box is highlighted. Additionally, note that a single text box cannot support multiple styles or colors
    3. To highlight an area of your screen, select the Draw tool, set your color of choice in Format, and return to the Draw drop-down menu to select either the circle or square with the rows of dots in the center, then click & drag as desired to create a semi-transparent zone in your selected color. This shape can be highlighted by the Select tool, moved, resized, and recolored like a Text box
    4.  Stamps are a quick way to mark your shared materials with a limited menu of pre-set symbols selectable from the drop-down menu, but note that Stamps cannot be recolored or re-sized (though they can be moved by highlighting them with Select)
    5. The Spotlight tool allows you to indicate a section of your shared materials without leaving anything behind, and offers two modes: laser pointer, and a hovering arrow
    6. A dropdown menu in Clear offers you options on what materials, exactly, you’d like to wipe away: those created by other viewers (if permitted), those created by you, or all of them together
  4. Remember, multiple Annotation objects can overlap each other, cluttering your materials and reducing readability! 
  5. If you’re sharing a Whiteboard and need more working room without losing existing notes, use the controls in the bottom right corner to create a new page and cycle between existing pages. Note that only the originator of the Whiteboard has access to page controls
  6. Use the Save button at the far right-hand side of the Annotation Tools menu to save your Whiteboard materials as a .PNG file for future reference and easy distribution 
  7. To access your files, open your computer’s Documents folder, look for a folder marked Zoom, and open it. In that folder should be another folder marked with the Meeting ID, which will contain your PNG
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